- WHAT’S THE CAPACITY OF THE ROOMS?
Main Hall: Seated with tables (dinner): 80 – Theatre: 160 – Standing (gig): 180
Green Room: Seated with tables (dinner): 40 – Theatre: 60 – Standing (gig): 120
The Bar: 80
Please remember that capacities include band members, catering staff, etc.
- DO I HAVE TO PAY A DEPOSIT?
A non-refundable deposit of 50% of the total hire fee is to be paid within two weeks of your initial enquiry. Until this is paid, the booking will be treated as provisional. If no payment is received in this period, the booking will be removed. We have a lot of enquiries so we need to make sure that dates are not held without deposit for too long.
In the event of cancellation of the booking by the hirer for whatever reason, the deposit will be forfeited. We do, however, allow the booking to be moved once to another available date within a 12-month period from the original hire date.
Balance for hire must be paid no later than 7 days before hire date.
- CAN I SUPPLY MY OWN ALCOHOL?
Yes, however, corkage fees will apply. We do offer discount on pre-purchased wines and Prosecco unfortunately we are unable to offer this on beers and spirits.
- CAN I HAVE A DISCO OR BAND AT MY PARTY?
Certainly, we have preferred discos that we recommend and we make no charge for the introduction. If you are not using one of our preferred discos we ask they the DJ makes contact with us before you book them your event. The cut off for disco music is 12:30am on Fridays and Saturdays. Weekdays it’s 10:30pm
Live music cut off is 11pm every evening for private parties and again we ask bands to make contact before you book.
- IS IT POSSIBLE TO USE MY PHONE/TABLET/LAPTOP FOR MUSIC?
If you do not want to hire a disco, we can supply a sound system so you can play music through the headphone socket on any device. There is a small setup charge for this.
- WHAT TIME CAN I GET IN THE ROOM?
Friday and Saturday evening hires run from 18:00 to 00:30am (bar open from 7pm). It is possible to get in the room before 6pm, however, a change of £10.00 per hour is required. This extra charge will be capped at £40.00.
- DO I HAVE TO CLEAN UP AFTER MY PARTY?
No one wants to clean up after a great party, we make no charge for cleaning! All we ask is the room is left in a “serviceable” state. However any damages or “excessive” cleaning required caused by the organiser or their guests will be charged for.
- CAN I DECORATE THE ROOM?
Hirers may decorate the hall to suit their function, but the use of nails, sharp materials, or any material that will damage the walls is forbidden as it damages the décor. We suggest string for balloons. Sticky tape can be used on our metal poles as this does not affect the paint. Please talk to us about your decoration requirements as we have preferred methods that will not damage the venue.
- CAN I SUPPLY MY OWN FOOD?
Yes, we do not charge extra to bring your own food, and therefore ask that left over food is cleaned away into bin bags – which we can supply – or given to hungry bar staff after the event.
- CAN UNDER 18’S ATTEND MY PRIVATE PARTY?
Yes, but any person under the age of 18 must be supervised at all times by an appropriate adult. An adult can only supervise no more than 3 under 18’s at any time. Please be aware that any underage persons attempting to purchase or consume alcohol will be asked to leave the venue. We also operate on a Challenge 25 policy. Please remember to bring ID.
- IS THE HUNTER CLUB AN ACCESSIBLE VENUE?
The Hunter Club is a very old listed building and is spread across 3 different levels. Accessibility is enabled by the use of temporary ramps and we do have access to disabled sanitary facilities. We will make every effort to accommodate the needs of visitors with reduced mobility. If you have any concerns please do get in touch.
- CAN I PARK AT THE HUNTER CLUB?
We have limited parking on site, which operates on a first-come-first-served basis. There is ample street parking down St Andrews Street South which is free of charge after 6pm.
- CAN I HAVE MY 18TH BIRTHDAY PARTY AT THE HUNTER CLUB?
Unfortunately we do not offer the venue for parties in the evenings (after 7pm) for birthdays under 21 years of age.
- DO YOU HOST KIDS PARTIES?
Yes, we host children’s parties at a flat rate of £80.00 for any 6 hour period before 5pm This rages from ages 1-12.
- CAN MY BAND PLAY A GIG AT THE HUNTER CLUB?
We are a premier independent live music venue in Suffolk and want to support all new talent. As a venue we don’t promote events in-house, instead we offer the space to a variety of passionate local promoters and individuals who put on a great range of live music. If you would like to enquire about playing please contact us via: email@example.com and we will forward it to the most appropriate promoter who will then get in touch directly with you if they have any appropriate opportunities.
- CAN I PROMOTE MY OWN NIGHT?
You can use our enquiry form to get in touch for more details.
- WHAT DATES DO YOU HAVE FREE?
Our calendar changes on a daily basis. We ask that you provide a few dates which are suitable for you and we can start there.
- WHAT ARE THE TERMS OF HIRE?
- The Hunter Club Bury St Edmunds
Terms and Conditions of Hire
The room must be used for the purpose stated when the booking was made.
A deposit of 50% of the total hire fee is to be paid within two weeks of your initial enquiry and until this is paid the booking will be treated as provisional and after such time your booking will be removed.
If the booking is cancelled by the event organiser for whatever reason the 50% deposit will be forfeited.
Any buffets or food supplied by the club will need to be paid for in full and final numbers agreed 28 days before the event, any monies paid is non refundable.
For evening functions the function room will be available from 6pm at other times the function room will be available by arrangement with the Club Manager. The bar will be open during our normal opening hours. 19:00 – 00:45 guests must depart the premises by 01:30 Guests should be made aware of these conditions to avoid any misunderstandings at the end of your function.
Live music may be performed 19:00 – 23:00 and there after recorded music/disco only, you must at all times adhere to the hunter clubs noise restrictions
Use of The Hunter Club sound system is solely on the basis that the hirer uses our in house a sound engineers
We ask that you leave the room in a clean and serviceable condition, any damages caused by the organiser or their guests will be charged for.
The Club reserves the right, without explanation, to refuse or cancel any booking, and to refuse admittance to the venue of any guest.
All drinks, whether alcoholic or not must be purchased from the Club bar. Exceptions to this may be made in special cases and only by express prior permission of the Club Management In such cases a corkage fee will be charged.
Hirers may decorate the hall to suit their function but the use of nails, sharp materials, sticky tape or any material that will damage the walls is forbidden (blue tack is acceptable)
Anyone hiring the room will ensure that their guests do not take illegal drugs and their guests act in a sensible and responsible manor a threat of violence or aggression will be taken very seriously.
Any problems experienced during a function should be referred to a member of the Hunter Club staff as soon as possible.
Neither the Club, nor its staff, shall be liable for any loss, damage, or injury to any person or property whatsoever caused by or arising from the loan of its premises.